Contract Administration Assistant

Descartes (TSX:DSG) (Nasdaq:DSGX) is the global leader in providing on-demand, software-as-a-service solutions focused on improving the productivity, performance and security of logistics-intensive businesses. Descartes has over 220,000 connected parties using its cloud-based services. Customers use our modular, software-as-a-service solutions to route, schedule, track and measure delivery resources; plan, allocate and execute shipments; rate, audit and pay transportation invoices; access global trade data; file customs and security documents for imports and exports; and complete numerous other logistics processes by participating in the world's largest, collaborative multimodal logistics community. Our headquarters are in Waterloo, Ontario and we have offices and partners around the world. Learn more at www.descartes.com.

POSITION SUMMARY

As a member of Descartes Legal team, you will be working in a dynamic environment providing administrative support to the Contract Administration Department, reporting to the Contract Administration Manager. This is a full-time position.

RESPONSIBILITIES

• Provide administrative support to the Contract Administration Department and Legal Department;
• Review customer documents for completeness;
• Document revision and basic drafting;
• Processing of new customer contracts using Descartes’ e-signature platform and customer contract cancellations through established close out procedures;
• May be required to enter customer and contract details into SAP Enterprise Resource Planning system;
• Respond to internal requests and inquiries for contractual documents, customer information;
• Organize file contents, scanning, saving to appropriate locations as required including uploading to SharePoint;
• Integrate acquired customer hard and soft copy documents from various office locations into current filing systems and processes; and
• Other duties as assigned.

QUALIFICATIONS

• Previous administrative office experience preferred.  Contract administration experience an asset.
• Proficient in Microsoft Office (Word, Outlook, with basic knowledge of Excel and Access).
• Familiarity with SharePoint, DocuSign and SAP an asset.
• Ability to prioritize and balance conflicting deadlines and expectations while maintaining thoroughness and accuracy.
• Team oriented, with the ability to work independently.
• Ability to use a keyboard for 95% of the workday.
• Strong communication skills, both written and verbal.
• Goal oriented, positive, a self-starter, with strong organizational skills.
• Must work well under pressure and complete tasks in a timely fashion.
• Physical ability to handle boxed materials.

LOCATION  

Descartes’ head office in Waterloo, Ontario.

OFFER

We offer a flexible and casual work environment, as well as mentorship and on-the-job training to support your personal growth. You will have an opportunity to contribute new ideas and we welcome your fresh perspective.

APPLICATION INSTRUCTIONS

Please submit your resume, and a covering letter describing why you are a unique fit for this position, to jobsna@descartes.com citing “Contract Administration Assistant” in the subject of your message.  We thank all applicants for their interest in Descartes; however only those candidates selected for an interview will be contacted.  Agency calls will not be accepted.   All final candidates will be required to provide professional references and complete a background check, which will include a criminal background check and may include a credit check and verification of education and previous employment.

Descartes is committed to equity and diversity. We are an equal opportunity employer and welcome applications from qualified individuals regardless of race, colour, ancestry, age, creed, sex, sexual orientation, gender identity or expression, disability, citizenship, ethnic origin, family or marital status. If you require accommodation at any time during the hiring process or would like a copy of this job posting in an accessible format, please contact Human Resources at jobsna@descartes.com or 1-800-419-8495.