Purchase Order Software to Automate Procurement
Struggling to keep up with purchase orders, vendor communication, receiving merchandise, and reconciliation? Purchase order (PO) software helps you automate purchasing workflows so you can focus on growing your ecommerce business.
What can you achieve with PO software?
A purchase order system automates repetitive tasks and ensures adequate inventory levels. This gives you more time to focus on controlling cost drivers.
Prevent stockouts and missed sales
Keep the right amount of stock on-hand. Automatically determine needed quantities based on demand or low inventory, create purchase orders, and send them to vendors.
Send the right quantity to Amazon FBA
Use past Fulfillment by Amazon (FBA) sales data and current FBA inventory to calculate the precise quantity you need to restock for FBA. Automatically send stock to Amazon at the right time.
Save time and reduce manual labor
No need to manually check inventory and determine what to purchase. PO software automatically calculates what you need, then creates, sends, and tracks purchase orders.
What can a purchase order system do for you?
Enable data-driven purchasing decisions
PO systems gather your data to monitor product performance, costs, and stock requirements in real time. You gain the visibility to make smart, strategic choices.
Predict purchasing needs and restock
When your inventory levels run low, the platform's advanced algorithms predict your purchasing needs based on past sales, generate a PO, and email it to your vendor.
Keep inventory updated in real time
When your warehouse team receives a delivery from a vendor, the PO system automatically syncs new inventory values with all your connected sales channels.
Purchase order system key features
Purchasing is faster and easier with the right tools. PO systems centralize data and workflows for product cost, vendor relationship management, tracking, and more.
Track product costs
Automatically track the costs associated with each item including shipping, tariffs and more.
Automate PO creation
Automatically create purchase orders when the system senses that inventory levels are low.
Manage vendor relationships
Manage your vendor contact info, products, and purchase history all from a single platform.
Approve purchase orders
Maintain full control by ensuring that Purchase Orders are only sent to vendors after approval.
Manage containers
Organize receiving processes for a larger number of POs by putting them into shipping containers.
Automate dropshipping
A purchase order can be automatically created for your vendor once a dropship is requested.
Support multiple warehouses
Easily manage inventory across locations, allocate stock to specific warehouses, and track quantities in real-time.
Lot number and expiry tracking
Track lot numbers and expiration dates for your perishable inventory items from receiving through fulfillment.
Track serial numbers
Link an item’s serial number to the related order and customer to track serial numbers from PO to delivery.
Compare Descartes PO systems
Best for Amazon FBA purchase orders
Descartes Sellercloud™ is an all-in-one inventory, order, warehouse, catalog, listing, and purchase order management system. Features: automate purchase orders, predictive restocking for FBA, demand forecasting and predictive purchasing, vendor management, and more .
Best automation for Shopify sellers
Descartes Finale™ inventory management system for Shopify sellers includes procurement software. Features: auto-generated purchase orders, recommendations to transfer between locations, an automated bill of lading (BOL), vendor management, and more.
Achieve measurable results
Improve operational performance with Descartes solutions
Automate procurement workflows
“The purchase order starts in [Descartes] Sellercloud, then it goes to the vendor. When the vendor gets the purchase order, it ships the item. That updates Sellercloud, then, boom—the inventory is updated on all our sales channels. It’s awesome how it works.”
Vicki Reale, Co-Owner, eBodyboarding.com
Master inventory and purchase order management
Update inventory everywhere
"What I like best about [Descartes] Sellercloud is the fact that purchasing and inventory management is in one system with all ecommerce marketplaces integration. It simplifies multiple tasks as I only have to list an item once, and then with a click on a button list it on all marketplaces. We avoid overselling, we can predict purchasing, and a lot more!”
On G2
FAQs
Yes. Descartes provides purchasing and replenishment capabilities through Descartes Sellercloud and Descartes Finale. These systems help ecommerce businesses create POs, manage suppliers, track inbound inventory, and automate replenishment based on demand and stock levels.
Popular PO tracking tools include Cin7, Descartes Sellercloud, QuickBooks Commerce (formerly TradeGecko), and Descartes Finale. The best option depends on your purchasing volume, supplier complexity, and need for real-time inventory and order visibility.
Pricing varies based on SKU count, order volume, supplier complexity, integrations, and forecasting needs. Businesses typically receive customized pricing. Contact Descartes for a tailored quote.
Yes. Descartes Sellercloud and Descartes Finale allow you to manage vendors, track product costs, and maintain detailed purchase history in one system. This helps you monitor supplier performance, control margins, and make more informed purchasing decisions.
Yes. Descartes Finale, Descartes Sellercloud, and Descartes ForecastMine™ provide reporting and forecasting tools that help analyze sales trends, supplier performance, and demand patterns. This supports smarter purchasing decisions, better replenishment timing, and improved inventory planning.
Yes. Descartes Sellercloud and Descartes Finale support multi-warehouse operations and advanced replenishment rules. You can manage stock across locations, set reorder points, and automate purchasing workflows based on demand, lead times, and inventory thresholds.
Customer success stories
One Solution for Inventory, Purchasing, Listing, and More
Efficiently Expanding from Amazon FBA to FBM
Looking to reduce costly excess inventory?
Order inventory in the exact quantities you need with predictive purchasing software. Automatically create and send purchase orders to restock and update inventory levels for your channels.
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