Customs filing solutions for the European Union are specifically designed to meet the needs of carriers that are managing declarations, export manifest and security filings like the Exit Summary Declaration (EXS), Entry Summary Declarations (ENS)  Export Declarations (ED), the Arrival at Exit Notifications (AEN), and the ECS Export Manifest (EEM) within multiple EU member states. 

Best in class solutions remove the complexity of customs processes by providing a single, centralized solution that enables all protocol, communication and compliance requirements to be met.

 7 Features To Look For In Your Customs Filing Solution 1. Single dashboard  A single dashboard view of all declarations and their status. Views that can easily be created by the user and tailored according to their specific needs.  2. Legal archive  A digital archive for all legal documents sent by all member states, as well as customs communications requirements such as electronic customs declarations or release messages with the ability to search for declarations over a 10-year period or more, depending on regulatory and organizational requirements.  3. “To Do” overview Easy to access overview of all work that needs to be completed, as well as action items and status of each declaration (e.g. in draft, open or waiting for customs action).  4. Tracking and tracing  Ability to easily track and trace all declarations that have been created, regardless of the country of origin. Tailored customs views should allow users to manage and trace declarations based on their own preferences. Standard search and extended search functionalities should enable searches using a combination of variables (e.g. consigner and invoice number).  5. Integration with existing back-end systems  Integration with warehousing, ERP or other back-end systems to improve the accuracy of customs declarations. Look for a single standard messaging format that allows users to define an interface once for the country in which they are lodging declarations and automatically convert for other countries, reducing time requirements and complexity.  6. Declaration framework  Flexible electronic submission and receipt of declarations for export shipments that enables electronic information to flow to different authorities across member states according to their communications protocol and process requirements in order to meet current and future global trade compliance mandates.  7. Collaboration with logistics partners at the border  Export or transit declaration data, including declaration references, that is exchanged with customs authorities should be automatically re-used and sent through to port and airport operators such as freight forwarders, ground handlers, terminal operators and/or Port Community Systems (PCS). This will enable the efficient handling of Trader At Exit functionalities to ensure export confirmations are processed faster and more reliably. Feedback should also be sent back to the exporter or freight forwarder and integrated into your shipment monitoring solutions. For more information go to www.descartes.com/knowledge-center or www.slideshare.net/descartessystems

Written by Jonathan Wasserman

Senior Vice President, Global Trade Compliance at Descartes