Customs Warehouse Management (CWM) Software Helps Simplify Customs Procedures, While Maximizing Available Benefits
Customs warehousing is used by many organizations as a means to suspend/defer import duties and/or value-added tax (VAT) on goods entering the European Union (EU). This is an effective and efficient means to enable importers to choose an optimum time to clear goods and pay duties; or re-export them outside of the European Union. While the advantages are significant in terms of cost savings and distribution optimization, storing goods in a customs warehouse can often involve highly complex internal control procedures before the goods can gain approval. The extent and types of processes involved can vary, depending on the nature of the goods, type of warehouse used, distribution plans and EU Member State custom requirements. In order to achieve compliance, as well as measure performance and financial impact, organizations need a fully integrated solution to manage their customs warehouse business and process requirements.
An integrated Customs Warehouse Management (CWM) solution can play an integral role in simplifying procedures, while taking advantage of the maximum available benefits. The more automated and integrated the procedures, the greater the likelihood that those goods can be processed and transported effectively and efficiently.
The Descartes Customs Warehouse Management™ solution helps users comply with the rigorous requirements of the customs warehouse procedure. The right solution can also offer a secure and time-efficient way to manage imported goods regardless of the type of customs warehouse in use. Descartes Customs Warehouse Management is an on-demand solution specifically designed to allow users to manage goods stored under the customs warehouse procedure, by keeping information on imported goods and accounts, tracking all movement and activity, and enabling accurate and timely electronic declaration processing.
- Owner of the Goods Registration – enables storage services with multiple customers to ensure the accuracy of goods being dispatched.
- Customs Value Calculation Metrics – performs in-depth metrics on the value of inbound or outbound shipments, taking into account a wide range of increments and decrements, to help organizations determine the best methodology for calculating customs values.
- Preference Management – enables users to keep track of all preference certificates to ensure proper import duty arrangements have been made.
- Validation Engine and Error Alerts – allows for automated entry of all validations, as well as flags errors and warnings such as fluctuations in values that may affect customs compliance requirements.
- Inventory Movement and Status Overview – provides an end-to-end audit trail with a direct link to inbound and outbound declarations for every transaction and/or movement within the customs warehouse.
- Duty Optimization and Preference Management– includes features that allow organizations to leverage the best possible rates for goods within customs warehouse facilities through the following approaches:
- Clearing on the Shelf – allows users to create an import declaration and pay duty on goods stored in the warehouse in the event of an anticipated increase in duties
- Smart Picking – automatically selects goods from the customs warehouse based on pre-configured prioritization measures to maximize efficiency and duty optimization.
- Multiple Customs Warehouse Type Support – supports Public A, B, F and Private C, D, E customs warehouse types. The Descartes Customs Warehouse Management solution can easily be integrated with import, export and transit management modules to enable end-to-end functionality that encompasses declaration processing, document generation (e.g. stock records), tracking and information sharing.
- Seamless Data Capture – offers multiple document upload options, including electronic messaging, manual capture (scanning/fax) or via other Descartes applications; as well as leverages existing and developing standards for electronic business documents, and supports multiple data types, including Cargo-IMP, XML, EDI, PDF and TIFF.
- Back-end Integration – functions can be easily integrated with current back-end administration systems to reduce cost and complexity.